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Wedding planner — Professionals
Planners should establish their role, the client's decision process and supplier responsibilities before undertaking work. Separate coordination from specialist duties and identify who signs contracts or approves spending. Keep records of decisions without gathering unnecessary sensitive guest information.
Service scope
A wedding planner helps organise the practical and creative elements of a wedding within an agreed responsibility framework. The service may include planning, supplier liaison and event-day coordination, but the planner's authority to book, spend, alter contracts or direct technical work must be defined rather than assumed.
What is normally included
- Wedding scope and priority planning
- Coordination of agreed suppliers and schedules
- Tracking decisions and practical dependencies
- Event-day support where contracted
What is not included
- Automatic authority to sign all supplier contracts
- Legal or immigration advice about marriage
- Technical safety certification by a general planner
Qualification checks
- Define the planner's responsibilities
- Confirm decision and spending authority
- Review existing supplier commitments
- Identify specialist and venue responsibilities
- Agree communication and handover procedures
Quote guidance
Describe the planning stages, meetings, supplier coordination and attendance included. Explain additional-event or extended-day charges, and keep third-party costs separate from the planner's fee with transparent treatment of any supplier commissions.
Lead risks
- A couple may expect full planning from a coordination-only booking
- Existing contracts can limit later choices
- Several decision-makers can delay approvals
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