FixThatNow
Wedding-day coordination — Wedding planner — Professionals
Providers should inspect the plan before accepting operational responsibility. Clarify authority, outstanding decisions and supplier interfaces, then define coverage realistic for the staff and spaces involved. Coordination should support the agreed plan without pretending to replace venue or specialist safety management.
Service scope
On-the-day coordination manages agreed communications and practical handovers during the wedding, using a plan prepared or handed over beforehand. It is not literally a no-preparation service and should identify attendance hours, decision authority and the boundary between coordination, venue management and specialist event duties.
What is normally included
- Pre-event handover review
- Coordination against an agreed run sheet
- Supplier and programme communications
- Management of authorised practical changes
What is not included
- Instant responsibility for an unplanned wedding
- Venue or technical safety duties by default
- Unlimited attendance beyond the booked period
Qualification checks
- Review the run sheet and unresolved tasks
- Confirm supplier and venue contacts
- Define decision authority
- Check simultaneous-location staffing needs
- Agree finish and handover arrangements
Quote guidance
Include preparation and handover as well as event attendance. State staffing, overtime and setup or removal coverage explicitly so a coordination-only fee is not confused with full planning or unlimited event management.
Lead risks
- The handover may reveal missing bookings
- Family members may give conflicting instructions
- A programme overrun can exceed the attendance agreement
Related services
Explore FixThatNow
Find professionals by service and location.