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Wedding venue coordination for managed properties — Wedding planner
Identify the wedding taking place at the managed property or shared venue, the venue contact and the couple or lead planner. Specify venue-side tasks such as supplier access, setup windows, facilities and clearance. Confirm permissions and distinguish venue coordination from full wedding planning.
Service scope
Venue-side coordination of an identified wedding held at a managed property or shared venue. Work is limited to the expressly delegated venue interfaces, such as authorised supplier access, setup windows, facilities coordination, event-day liaison, clearance and venue handover. The couple or lead wedding planner retains overall wedding planning unless separately commissioned. General residents' gatherings, corporate events and property administration are outside this selected scope.
What is normally included
- Plan venue-side wedding access, setup and supplier arrival arrangements
- Coordinate the agreed property facilities and event-day venue interfaces
- Complete the specified clearance and venue handover
What is not included
- General residents’ parties, corporate events or non-wedding gatherings
- Full wedding planning unless separately commissioned
- Property administration or permission to use shared space by default
- Assumed authority to act for residents
- Automatic communal-space event permission
- Property-management or legal representation services
Typical tasks
- Plan venue-side wedding access, setup and supplier arrival arrangements
- Coordinate the agreed property facilities and event-day venue interfaces
- Complete the specified clearance and venue handover
- Confirm the venue's supplier arrival, setup and clearance timetable
- Maintain a venue-side contact and escalation list for the agreed wedding interfaces
What to include in your brief
- Identified wedding, venue and authorised venue contact
- Couple or lead planner and venue-side delegated tasks
- Venue-use permissions, access, facilities and handover boundaries
- Wedding date, guest estimate and areas of the property to be used
- Supplier list, setup windows and venue operating restrictions
Choosing the right professional
Choose a coordinator who defines venue-side responsibilities and works with the couple or lead planner. General residents’ gatherings, building management and unrestricted event planning are outside this wedding-specific service.
Important considerations
- Venue permissions and access limits can constrain the wedding plan
- Duplicated responsibility between venue staff and the lead planner can cause gaps or conflicts
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