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Refund and bookkeeping-entry checks — Bookkeeper
Identify the refunds and bookkeeping entries to be checked, with the related transactions and supporting documents. Say whether the issue concerns a customer, supplier or another refund. Ask for reconciliation and documented corrections, not an assumed refund entitlement or audit opinion.
Service scope
Checking specified refunds and their corresponding bookkeeping entries against the underlying transactions and records, documenting discrepancies and agreed corrections. The brief identifies the refund source and accounting purpose; tax-recovery advice and independent audit assurance are separate engagements.
What is normally included
- Match refund entries to the supporting transactions
- Investigate and document discrepancies
- Make or propose agreed bookkeeping corrections
What is not included
- No guaranteed refund entitlement
- No statutory-audit assurance from bookkeeping review
- Guaranteed tax or supplier refunds
- Statutory audit assurance from a generic review
Typical tasks
- Match refund entries to the supporting transactions
- Investigate and document discrepancies
- Make or propose agreed bookkeeping corrections
- Reconcile refund receipts or payments with the relevant bank or payment records
- Prepare an exception list for entries that cannot be matched from the supplied evidence
What to include in your brief
- Supplier, customer, tax or other refund
- Related ledger entries and documents
- Reconciliation/correction versus assurance or specialist advice
- Period, number of refunds and accounting system used
- Bank, payment-provider or credit-note evidence and any reporting deadline
Choosing the right professional
Choose a bookkeeper who defines the records and checking method. Separate specialist tax-recovery advice or independent assurance from ordinary entry verification.
Important considerations
- Missing source documents can prevent a reliable reconciliation
- A corrected entry does not establish entitlement to an additional refund
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