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Catering for shared-building and other organised events — Caterer
Describe the event, authorised organiser, venue and guest numbers. Specify delivery, staffed service or another catering format, plus relevant dietary requirements through an appropriate channel. Confirm venue access and the responsibilities for setup, serving and collection.
Service scope
Catering for an identified event commissioned by an authorised organiser, including events in managed or shared buildings. Guest numbers, food-service format, venue arrangements, dietary information handling and responsibilities are defined for the actual occasion, not inferred from property ownership.
What is normally included
- Agree the menu, quantities and service format
- Prepare and deliver or serve the specified catering
- Complete the agreed setup, clearance and handover
What is not included
- No assumed authority to spend owner funds
- Assumed authority to spend residents' funds
- A standard meal package inferred from property ownership
- Resolution of building-management disputes
Typical tasks
- Agree the menu, quantities and service format
- Prepare and deliver or serve the specified catering
- Complete the agreed setup, clearance and handover
- Agree service timing and coordination with the organiser and venue
- Confirm the handling of dietary requirements within the caterer's stated capabilities
What to include in your brief
- Organiser and event
- Guests, venue and service format
- Relevant catering requirements and permissions
- Menu preferences, dietary requirements and service times
- Kitchen access, serving equipment and responsibility for waste removal
Choosing the right professional
Choose a caterer for the actual occasion and venue. Compare menu, service, equipment and access assumptions rather than expecting a special package based only on property ownership.
Important considerations
- Changes to guests, venue access or service format can alter the order
- The organiser may need separate authority for shared-space use or expenditure
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