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Event drinks and bar service — Caterer
Explain whether you need bartenders for your own drinks, a prepaid package or a bar selling directly to guests. Include venue facilities, expected service hours and non-alcoholic options. The proposal should identify who supplies stock, approves substitutions and takes responsibility for any alcohol-sale permissions.
Service scope
Event bar service supplies an agreed drinks operation, which may include bartenders, stock, glassware and a temporary serving setup. It can be non-alcoholic or include alcohol where permitted, with the purchasing, sales and licensing responsibilities determined for the actual event.
What is normally included
- Staffed drink service
- Bar equipment and glassware by agreement
- Stock and menu coordination
What is not included
- Assumed authority to sell alcohol
- Security or guest safeguarding as an unpriced add-on
- Unlimited consumption or unagreed stock purchases
Typical tasks
- Define the bar's payment and service model
- Agree the drinks list and stock owner
- Plan the serving position and glassware
- Coordinate staffing and restocking
- Reconcile returns and clear bar equipment
What to include in your brief
- Event and guest numbers
- Staff-only, prepaid or guest-paid model
- Drinks preference including alcohol-free choices
- Bar facilities and service hours
- Venue contact and permission responsibility
Choosing the right professional
Ask for an itemised description of the bar arrangement rather than comparing a headline drinks allowance. Clarify stock ownership, unused supplies, breakages and service limits. Licensing requirements must be checked locally; a bartender booking is not proof that every venue can operate a paid bar.
Important considerations
- Alcohol-sale permissions vary by venue and jurisdiction
- Unclear stock ownership can create billing disputes
- Broken glass and congested serving areas require practical management
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