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Bookkeeping for shared-property organisations — Bookkeeper — Professionals
Maintain and reconcile the agreed transaction records for an identified client. Keep client or owner funds separate and coordinate formal accounts with the responsible professional without assuming control of money.
Service scope
Maintenance and reconciliation of agreed transaction records for a specified property-related client, with separate treatment of the organisation and any client or owner funds. The work order defines ledgers, source documents, frequency and handover to the person preparing formal accounts.
What is normally included
- Process the specified property-related transactions
- Maintain separate agreed ledgers and reconciliations
- Prepare routine summaries and hand over records for formal accounts
What is not included
- No automatic governance or investment authority
- Automatic authority over owner or client money
- Governance or service-charge legal advice
- Audit assurance or unrestricted property management
Qualification checks
- Confirm the client and separate ledgers/funds
- Confirm the records, transactions and frequency
- Confirm the handover and reconciliation scope
- Check how transactions are assigned to the correct building, entity or fund
- Confirm document access and the boundary between routine bookkeeping and formal accounts or assurance
Quote guidance
State transaction or time assumptions, processing frequency and reconciliation scope. Price backlog work and formal accounts or tax services separately.
Lead risks
- Mixed records can obscure whose transactions are being processed
- Late or incomplete source documents can delay reconciliations and reporting
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